Make your meetings work
Are you drowning in meetings that go nowhere? You’re not alone. Poorly run meetings waste time, derail productivity, and frustrate teams. Studies show that 53% of time spent in meetings is wasted. And with many professionals spending 25% of their time in meetings, that’s a huge cost.
But meetings don’t have to be a drain. When structured well, they can drive clarity, alignment, and better decisions. Here’s how to fix what’s broken.
⚠️ Why Meetings Go Wrong
- Too many meetings: Meetings are held for everything—often without purpose.
- No agenda: Attendees show up unsure why they’re there or what the outcome should be.
- Late starts and overruns: Time is wasted waiting for people or dragging past the end.
- Lack of preparation: People arrive unready, forcing others to catch them up.
- One person dominates: A talkative participant hijacks the flow.
- No outcomes: You leave without decisions or next steps.
✅ What Effective Meetings Look Like
| Effective Meeting | Ineffective Meeting |
|---|---|
| Starts & ends on time | Starts late, overruns |
| Agenda shared in advance | No clear plan or structure |
| Only relevant people invited | Too many or wrong people present |
| Clear outcomes & action items | Few decisions made |
📊 Tips for Running Better Meetings
- Start and end on time: Respect people’s calendars. Latecomers miss out. Don’t penalize punctuality.
- Distribute an agenda beforehand: Give participants a chance to prepare. Outline the goal, topics, and time limits.
- Keep the group small: Fewer than 12 people is ideal. Only invite those who add value or need to be informed.
- Assign roles: Chairperson to guide the meeting. Timekeeper to monitor flow. Notetaker to record actions.
- Stick to the agenda: Stay focused. Parking lot off-topic items for follow-up later.
- Follow up: Summarize outcomes, share minutes, and assign action items. Make sure people are accountable.
📚 Related Training Packages
- 📘 Lead, Motivate & Inspire – Leadership Skills Training Package
- 📘 Managing People – Management Skills Training Package
⏳ Do You Respect Others' Time?
Take the Time Value Self-Assessment – Discover how well your time behavior matches expectations in a team or leadership setting.
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