Meeting Cost Calculator
See what a meeting actually costs—per minute, per person, and per year. Use average or detailed rates. Start the live ticker during the meeting.
How to use it
- Pick your currency and enter attendees, hourly rate, and duration.
- If rates differ, open Detailed attendee rates and add people with their hourly cost.
- Add an overhead % if you want fully loaded cost (benefits, taxes, facilities).
- Set a recurrence to estimate yearly spend.
- Hit Start live ticker when the meeting begins.
Copy the summary to share in chat or notes.
What the numbers mean
- Total per meeting = (sum of hourly rates × (1 + overhead%)) × duration.
- Per minute = total ÷ minutes.
- Per attendee = total ÷ attendees.
- Recurring (if set): workdays=260/year, weekly=52, bi‑weekly=26, monthly=12.
Example
6 attendees × $30/hr, duration 1 hour, overhead 20%.
Weekly repeat ≈ $216 × 52 = $11,232 / year.
FAQs
How accurate is this?
It’s as accurate as the hourly rates you use. For finance‑grade numbers, include fully loaded cost (benefits, taxes, facilities) via the overhead % field.
What if I don’t know hourly rates?
Use the built‑in Convert salary → hourly helper, or start with a conservative estimate for the roles in the meeting.
Average vs detailed rates—when to use which?
Use average for quick estimates. Use detailed when the group includes a wide spread of roles or when the number will be shared broadly.
What does overhead cover?
Benefits, payroll taxes, equipment, facilities, and other on‑costs. Many teams use 15–30% as a rough guide.
Does the live ticker change the results?
No. It just shows a running total based on your inputs so you can see the cost while the meeting runs.
